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Board approves $3,685.92 change order for Active Adult Center and awards $34,625 sidewalk contract
Summary
The Franklin Board of Public Works and Safety approved a $3,685.92 change order for the Active Adult Center to cover an apparent plan omission and awarded a separate $34,625.20 contract to All Star Paving for a sidewalk adjacent to the center, both on May 5.
The Board of Public Works and Safety approved a $3,685.92 change order for the Active Adult Center project and awarded a $34,625.20 construction contract for a sidewalk adjacent to the center during its May 5 meeting in Franklin City.
City Engineer Matt McElroy described the change order as stemming from an omission in the project plans rather than an unforeseen field condition. “This change order for the active adult center is an apparent errors and omissions change order for the plans and not a change condition. The amount would be for $3,685.92,” McElroy said. He told the board the city could seek recovery from the design firm but that the recovery process could be lengthy and cost more than the amount at issue, and recommended paying the change order now.
The board voted to approve payment without pursuing immediate reimbursement from the design firm.
Separately, staff sought bids to replace a sidewalk adjacent to the Active Adult Center that was not included in the original project. McElroy said three contractors were contacted under the statute permitting the city to solicit multiple quotes for work under $50,000; two responded. “All Star Paving Inc. provided a quote of $34,625.2,” McElroy read into the record, and the board found All Star Paving to be the lowest, most responsive and responsible bidder.
The sidewalk contract will be paid from the Active Adult Center project fund, McElroy confirmed.
The approvals followed routine motions and voice votes recorded in the meeting minutes as “Aye.”
The change order increases the project’s cumulative change orders but, according to McElroy, remains within a small percentage of the original contract price. The sidewalk work is separate from the contractor’s scope on the center; McElroy described it as an independent contract to complete a gap in the project footprint.
Board members encouraged the public to view the center’s interior progress; one council member noted interior finish work and stage sound installation were underway.
The board did not set a separate timetable for the sidewalk work beyond awarding the contract; staff said they would provide contract documents to the Clerk-Treasurer’s office and schedule the work.
