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County signs hosting agreement for Momentum tax system to move from on‑premises to cloud platform
Summary
The board approved joining a multi‑county hosted Momentum tax platform to replace local servers, accepting a 36‑month joint hosting proposal with an annual cost of $60,000 and one‑time setup fee shared among participating counties.
Clay County commissioners authorized staff on May 6 to proceed with a hosted Momentum tax platform, removing the county’s on‑premises server responsibilities and sharing costs with three other counties to lower per‑county pricing.
Nut graf: County IT staff reported that Momentum tax software currently runs on on‑premises county servers and requires frequent after‑hours maintenance for patches; a vendor proposal to host the software in a multi‑county cloud environment reduces local hardware refresh needs and spreads annual hosting costs across participating counties (Clearwater, Rice and Roseau).
County IT staff said Momentum initially quoted a higher price but agreed to a discounted hosted rate if four counties commit together: a $60,000 annual hosting fee with a $12,500 one‑time setup cost. County finance staff indicated existing internal service funds would cover the first three years of the 36‑month contract. Commissioners approved the hosting contract and requested coordination with the county finance director on funding and any future internal service adjustments.
Ending: With board approval, IT staff will finalize the hosted contract and schedule migration; county departments that use tax data (auditor, assessor, treasurer) will be notified about the hosting move and any changes in access or timing.
