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Policy committee presents nine policy updates for May 19 first reading, including AI, service animals and transportation
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Summary
The policy committee presented nine policies for board consideration and asked the board to move them forward for first reading on May 19, covering employee leave, district vehicle use, service and therapy animals, transportation, drug/alcohol testing and AI use in education.
Board member DJ Schultz introduced a set of nine policies the policy committee asked the board to move forward to a May 19 first reading. The set includes five policy revisions and four new policies across employee, property and operations sections.
Employee policy revisions include Policy 3.3.5 (Family and Medical Leave Act language updated to reflect federal guidelines on spouse leave coordination), Policy 3.3.8 (sabbatical leave) and Policy 3.3.8.1 (compensated professional leave). Presenters said updates add state‑code and compliance language clarifying eligibility, submission timelines and expectations about outside employment or extracurricular compensation.
Property and related policies presented for the committee’s review include a new Policy 7.08.1 on use of district vehicles (codifying occasional home‑to‑work use for on‑call maintenance and garage staff; district practice unchanged), Policy 7.12 on service animals (language aligned with the Americans with Disabilities Act, with a recently removed clause about animals being "readily available" that will appear in the revised online draft), and Policy 7.12.1 on therapy animals (procedures, recommended agency supervision and an application process to bring therapy animals into schools).
Operations policies presented were Policy 8.10 (transportation) and Policy 8.10.1 (drug and alcohol testing for covered drivers). Presenters said 8.10 was updated to align with current state obligations for transporting students experiencing homelessness, clarified incident reporting, prohibited handheld device use while operating district vehicles, and clarified motor vehicle record and child‑abuse clearance recertification procedures. Policy 8.10.1 was updated to clarify treatment of a refusal or inability to test (treated as a positive result until a negative result is produced) and to apply testing protocols to any employee who operates a district vehicle.
Policy 8.15.1 (use of generative artificial intelligence in education) builds on the AI committee presentation earlier in the meeting. Presenters described the policy’s focus on ethical, equitable, human‑centered AI use, ongoing tool evaluation, privacy compliance and the creation of a supervisory team (superintendent, director of information technology and superintendent designee) to oversee implementation and professional development. The policy does not limit future AI tools but recommends initial alignment through a district platform and ongoing review.
The committee asked the board to move all items forward for first reading at the May 19 board meeting. No final votes or adoptions occurred during the May 5 work session; board members were reminded they had access to the full policy drafts in advance of the meeting.
