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District facilities team outlines maintenance systems, QR work‑orders and local custodial partnership
Summary
Nelson County facilities staff described a three‑week inspection cadence, a QR‑code/’Mojo’ work‑order system, a 20‑year facilities plan and a new local custodial contract with Tandem Solutions as part of efforts to be proactive, reduce subcontracting and improve response times.
Melissa (central‑office facilities staff) introduced the facilities team and summarized systems the district uses to maintain buildings, telling the board the district wants to be “preventative and not waiting for a crisis to hit.”
Kevin (facility lead) described a three‑week facility walk schedule: the team visits four sites each week so that each school and central office is reviewed every three weeks. “We visit all 12 schools and central office every 3 weeks,” he said, and the leads focus on floors, ceilings and walls during those inspections.
The district also debuted a QR code tied to a Mojo work‑order system. Justin Hall, the district’s HVAC technician, showed how the QR code appears in classrooms and common areas; scanning it opens a work‑order form and the system tracks ticket submitter, assigned staff and status updates. Kevin said the monthly staff survey results rose after the QR and direct‑communication features were implemented — from a low‑end outlier to about 97 percent satisfaction on timely responses after fixes were made.
Maintenance staff described a 20‑year pavement and sealcoat plan and a five‑year painting rotation for classrooms that standardizes colors and reduces ad‑hoc painting needs. Justin and other facility leads emphasized hiring skilled, multi‑trade journeymen to reduce the need for costly external subcontractors; the staff argued that in‑house expertise can save “hundreds of thousands of dollars annually.”
The board also heard about a new custodial services partnership. The district contracted with Tandem Solutions in May 2024; Paul Cornell of Tandem said his team is local and on campus daily, and Melissa and board members praised the company’s responsiveness and local ownership.
The facilities presentation included references to data‑tracking systems the district uses to manage energy and water consumption and to prioritize repairs. Kevin said the district sometimes coordinates once‑ or twice‑a‑year reviews with a vendor, Tandem Solutions’ consultant Paul and others to audit classrooms and prioritize capital improvements.
Board follow‑up and context: Board members asked the facilities team to return annually with an update; Melissa said the district intends to have the facilities team present again in 12 months to report on the systems and data. No formal board action was taken.
