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Hoffman Estates board approves consent agenda including $2.37 million in bills and multiple contracts
Summary
The Village Board approved its consent agenda May 5, adopting a series of ordinances, contracts and purchases including a schedule of bills for $2,365,792.15 and a $1.21 million change order for lift station work; officials noted a clerical error in one listed contract amount.
The Hoffman Estates Village Board on May 5 approved a broad consent agenda that included a schedule of bills totaling $2,365,792.15 and multiple contracts and change orders for capital and maintenance work.
The consent package, approved by voice and roll-call votes, included: an ordinance to amend the fiscal year 2024 budget following completion of the financial audit; an ordinance addressing village work on Illinois rights-of-way; an intergovernmental agreement to join the Illinois Public Works Mutual Aid Network; a design engineering agreement with Baxter & Woodman for the Shoe Factory Road water main replacement not to exceed $116,000; purchase of 24 sets of structural firefighting gear from Air 1 Equipment Inc. not to exceed $88,320; purchase of a floor scrubber from North American Corporation of Illinois not to exceed $38,435.55; change order No. 2 for Pfizer lift station improvements to Martam Construction Inc. not to exceed $1,212,266.32; a change order to Linco Equipment not to exceed $20,000 plus authority for the village manager to approve up to $10,000 in additional change orders; village hall window replacement to Fox Valley Glass not to exceed $69,800; police facility boiler replacements to Advantage Mechanical not to exceed $197,308; and a parking-lot improvement contract listed for Alamp Concrete Contractors Inc. (item M) that displayed an apparent clerical error in the posted amount.
Trustees voted unanimously to carry the consent agenda. Village Clerk Patty Richter recorded the roll call: Trustees Palafis, Staunton, Knaen, Mills and Newell and Mayor William D. McLeod voted aye.
On the record, a member of staff, Christy, and other participants flagged an obvious numeric error in the agenda text for item M, which printed an excessively large figure with extra zeros. As discussed at the table, several speakers said the published amount contained "too many zeros." The board did not confirm a corrected final figure on the record during the meeting; the error was noted for correction in the minutes and staff follow-up.
No substantive debate occurred on the consent items during the meeting; the items were bundled and approved together under the board's standard consent procedure.
The full consent list also included a request to waive formal bidding for a sole-source standardization item and additional routine change orders and procurement authorizations that were described in the meeting packet.
