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Planning staff seek board approval to add ePlan integration with BSA; implementation costs remain about $20,000
Summary
Planning and Development presented amendments to two agreements — a licensing agreement with ePlanSoft and a SaaS addendum with BSA — to reflect a reallocation of implementation and training costs while keeping total one-time implementation near $20,000; both items were placed on the consent agenda.
Charlie Nichols of Linn County Planning and Development told the board on April 21 that the department is moving to ePlanSoft for digital plan edits and to integrate that workflow directly with the county's BSA permitting software.
"Currently we use Bluebeam to review digital plans. Almost all of our inspections and almost all of our plan review is done digitally now because most of our permits are online," Nichols said. He explained that ePlanSoft integrates edits directly into BSA, eliminating a manual transfer step and reducing errors.
Nichols said the county budgeted for a one-time implementation cost of approximately $20,000. After BSA added a training charge of about $2,600, ePlanSoft agreed to lower its implementation fee by roughly the same amount so the county's total one-time cost remains about $20,000. Nichols described two contract amendments reflecting the change: a licensing agreement with ePlanSoft (listed in the meeting as $10,500) and a software-as-a-service addendum with BSA (listed as $8,940).
Board members asked clarifying questions and agreed to place both items on Wednesday's consent agenda. The county did not vote to execute the contracts at this meeting; the staff said the amendments only reallocate implementation and training costs among vendors without increasing the county's planned total expenditure.
No contract effective dates, vendor contact details, or procurement ordinance citations were provided during the discussion.
