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Board OKs Swank contract and street closures for Movies in the Park and other summer events
Summary
The board approved a $2,440 contract with Swank Motion Pictures for Movies in the Park and passed multiple street-closing resolutions to accommodate events and food vendors, including coordination with the Harp Festival and local car show.
The Board of Public Works and Safety approved a contract with Swank Motion Pictures to provide films for the city's Movies in the Park program and adopted multiple resolutions authorizing street closures and reserved parking for summer events.
City staff presented a Swank contract totaling $2,440 to show five movies this season; staff said one scheduled showing had been canceled and that titles this year include Hoosiers, Inside Out, Moana and Matilda (with locations that include Crystal Beach and other city venues). The contract was presented and the board voted in favor.
The board also approved Resolution 2025-17b and Resolution 2025-18b (as read into the record) to close specified parking spaces and portions of Central Avenue and Vaughn Drive for Movies in the Park showings and associated food vendors. Staff explained they are coordinating vendor setup with the Harp Festival and a local car show, and said some vendors will set up Friday night and remain overnight to serve both events. For the Movies in the Park nights staff described the vendor area as parking spots south of Bicentennial Park and advised closures from 4 p.m. to 10 p.m. on the nights listed in the resolution (staff read dates into the record for the 2025 season, including June 20, July 2 and Sept. 19, 2025). The board approved the resolutions.
Separately, the board approved a street-closure resolution for Madison Vintage Thunder and a resolution for the Madison Chautauqua event; staff discussed footprints for vendor booths, overnight security and coordination with parking and shuttles for regatta activities. Staff said organizers will provide trash pick-up and porta-potties and will coordinate with city services and police for vehicle controls and barricades.
Board members asked staff to ensure coordinated messaging for attendees about shuttle parking and alternate drop-off points and to confirm exact vendor footprints with event organizers. The meeting audio records the motions, secondaries and the board's voice votes approving the contract and the resolution items.
