Governing board approves several capital items, leases, and spending authorizations
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Summary
The Sun City West governing board voted to approve a five-year postage meter lease and to authorize capital expenditures grouped by amount for fiscal year 2025–26, with one large project (website/app) pulled for separate discussion.
At the April 17, 2025 regular meeting, the Recreation Centers of Sun City West governing board approved multiple budget and capital items from the fiscal year 2025–26 plan.
The board approved a five-year lease for a postage meter, authorizing the general manager to enter a contract from May 1, 2025, through April 30, 2030, at $192 per month before tax. Director Piuszkowski said the five-year rate would save money compared with a year-to-year contract advertised by staff at about $500–$600 per month.
The board also approved, in aggregate, capital budget items priced between $50,000 and $99,999 and separately approved capital items $100,000 and over excepting the $300,000 RCSCW website redesign and phone app project, which the budget and finance committee had requested be discussed separately. The motion approving capital projects $100,000 and over passed on a recorded voice vote, 6–2.
Board members and staff said that for capital contracts and procurements the association will follow procurement policy FI 10, including issuing requests for proposal where required. Directors emphasized that large procurements will follow RFP and bidding procedures and return to the board for contract award.
All approved motions included authorization for the general manager to sign contracts, purchase orders or checks for the approved projects.