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Board approves simplified school security redesign drawings, adds $28,180 revision fee
Summary
The Washington County Board of Education approved moving forward with simplified security design drawings for remaining schools and authorized an added $28,180 lump-sum fee for design changes, with staff to submit permits to the state fire marshal and put the work out to bid.
The Washington County Board of Education on Thursday approved a plan to move forward with simplified security redesign drawings for the remaining nine schools and authorized an additional $28,180 lump-sum fee for design modifications.
Board members voted to accept the Lewis Group’s updated, simplified drawings and to authorize the firm to proceed to consultant work that will enable permit submittals and public bidding. A board amendment adding language to include the $28,180 fee passed before the main motion was approved.
The vote followed a presentation by a Lewis Group representative explaining the timeline. “What we would be looking for is approval to move forward from this board,” the representative said, describing the sequence: finalize drawings, give consultants two to three weeks to produce permit-ready documents, submit separate packages to the state fire marshal for each school, then advertise the projects for bid.
Board members discussed bidding options: bidding all schools together to attract a single contractor versus permitting separate bids so contractors could bid on individual schools. Staff said separate permits would allow more flexibility and make it easier for contractors to obtain their own permits for individual schools.
Maintenance staff and board members also asked whether parts of the work could be performed by district maintenance rather than contracted bidders. Staff said they would review the consultant drawings and identify any portions maintenance could reasonably undertake before the documents were finalized for the bid package.
The Lewis Group representative said the package would be ready to return to the board for review at next month’s meeting, with the intent to advertise after the board signs off on the bid language.
The board requested that staff circulate the final bid language and drawings before the advertisement so members could suggest final tweaks. The consultant and district staff said they would aim to have documents ready for the next meeting.
No specific bid awards were made at Thursday’s meeting; the approvals authorize the next steps (design finalization, permitting and bidding).
