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Glynn County updates financial management policy to add p-card, streamline signatures and bolster transparency
Summary
The Finance Committee approved revisions to Glynn County’s financial management policies to incorporate a new purchasing card (p‑card) program, clarify which documents the chairman can sign, require two approvals for wires/ACH transmissions, and add a cellular/data-device policy; staff emphasized daily-updated online financial statements.
Glynn County’s Finance Committee approved annual updates to the county—s financial management policies that incorporate a new purchasing-card (p-card) program and consolidate related rules into a single policy document.
Finance staff member Tamara Dunigan told the committee that the p-card program triggered the need to update the financial management policy so employees and the public would have one place to find rules: “We wanted to incorporate that policy into our financial management policy instead of having a separate stand alone. I'm trying to get as many policies as I can in the same place so people only have 1 place to look for things instead of having to go, you know, 12 different spots to look for a policy.”
Key changes described by staff: adding the p-card program into the consolidated financial-management handbook; formalizing a list of low-risk documents the chairman may sign to meet grant application deadlines (while award acceptance will still be brought to the full board); explicitly requiring two approvals for checks and for wires/ACH transactions; and adding a cellular and data-device policy that moves toward issuing county phones rather than broad supplements for personal devices, with exceptions for elected officials.
Dunigan also noted the county’s financial statements are now available online and update nightly, reducing the need for separate quarterly presentations to the committee. A commissioner praised the county—s increasing transparency: “What we—re doing especially with taxpayer dollars, people can see it daily and and that's a big thing,” the commissioner said.
The motion to approve item 30 — the policy updates — was made, seconded and approved by voice vote (all in favor). Staff said the list of documents the chairman may sign will not change without returning to the committee. No budget amendments were approved as part of this item; the action was to adopt the policy updates.
Staff offered to answer questions and to provide the detailed updated policy document to the committee for review. Commissioners did not ask for additional changes during the meeting.
