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Eastern Delaware County JRD weighs YMCA partnership, consultant costs and funding for needs assessment
Summary
Board members discussed touring YMCA facilities, an off‑the‑cuff estimate of about $30,000 for a combined market study and needs assessment, procurement policy options with recommended thresholds, and the need to seek additional funding from partner jurisdictions beyond the board's roughly $20,000 initial budget.
Board members discussed options for a community recreation center, including a potential public‑private operator relationship with the YMCA, the scope and cost of consultant work (market study and needs assessment), and how to pay for those services.
Gary Lynn, chief operating officer of the Central Ohio YMCA, and the YMCA offered to show the board recent facilities and to describe operating models; board members arranged tours (Reynoldsburg visits scheduled May 7 and 8 for several trustees) and penciled in a full presentation by YMCA leaders for a regular meeting on May 22. During the reported conversation, the YMCA’s off‑the‑cuff estimate for a combined market study and needs assessment was about $30,000, according to board discussion.
Board members and staff reviewed a recommended procurement policy template (a sample used by the Richfield Joint Recreation District) that sets internal dollar thresholds and procedures: smaller expenditures would follow appropriation and delegated staff/treasurer authority, mid‑range expenditures (roughly $25,000 up to about $75,000) would require board resolution, and expenditures above roughly $75,000 would be subject to a formal request‑for‑proposal process. The sample also lists exceptions—such as state cooperative purchasing or purchases through another political subdivision—that would allow bypassing a separate RFP.
Members noted funding limits: the underlying political subdivisions have committed roughly $20,000 this fiscal year to the district, meaning the board lacks the full $30,000 estimated for consultant work and would need to request supplemental appropriations from Sunbury, Galena and Berkshire or delay contracting. Staff and a board member agreed to draft an authorizing procurement resolution and to distribute the draft with the next meeting packet for review. The board also asked staff to circulate consultant proposals already collected and to seek a third proposal before the next meeting.
No procurement resolution was adopted at this meeting; the board directed staff to prepare a draft procurement policy, to coordinate YMCA's presentation for May 22, and to pursue availability and funding discussions with partner jurisdictions.
