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TSU Board Approves Responsible Use of Artificial Intelligence Policy
Summary
Tennessee State University’s Board of Trustees approved Policy 1.09, governing the responsible use of artificial intelligence, after its Student and Academic Affairs Committee recommended minor edits. The board also made a formal finding under Tennessee law to allow electronic participation for the special meeting.
Tennessee State University’s Board of Trustees approved a new policy on the responsible use of artificial intelligence, Policy 1.09, during a special electronic meeting on April 30, 2025.
The board first made a formal finding under Tennessee Code Annotated § 8-44-108(b)(2) that electronic participation was necessary because trustees were traveling and the board needed to act promptly. The full board then voted to adopt the new AI policy on a roll call vote.
Trustee Smith, a member of the Student and Academic Affairs Committee, told the board that the committee met in April 2025 to consider the draft and "recommended a couple of minor edits to the policy" before forwarding it to the full board. "You should have received a copy of the approved version of the policy in your April board materials," Smith said.
Chair Winton thanked trustees and staff who worked on the policy and described its intent: "The policy is intended to allow for a level of flexibility, especially with the ever changing things that are happening within artificial intelligence and also to allow for us to be consistent with state law while, ensuring that we enhance innovation in every way possible." The board materials identify the item as "policy on responsible use of artificial intelligence at TSU, Policy 1.09," and note the policy was first considered at the March board meeting.
On the roll call vote to adopt Policy 1.09, trustees recorded votes in favor including Trustee Chapman, Trustee Smith Knight, Trustee Qualls, Trustee Smith, Trustee Traubber, Chair Winton and Trustee Young Sigler; the chair announced the motion was approved. The transcript does not record a named second for the approval motion.
Earlier in the meeting, the board moved and approved the finding of necessity to hold the meeting electronically under Tennessee Code Annotated § 8-44-108(b)(2); the chair stated the reasons as trustees' travel schedules and the need for timely action. With no further business, the board moved to adjourn and the motion carried.
The board did not detail specific operational changes or implementation timelines for Policy 1.09 during the recorded discussion; the policy text and committee-approved edits were included in the board materials distributed for the meeting. The Student and Academic Affairs Committee meeting date is recorded in the transcript as "Monday, April 2025."
