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Credit-card policy rechecked; staff report no recommended changes
Summary
The policy committee reviewed the district's credit-card (procurement card) policy and internal procedures; staff reported routine monitoring, training and enforcement and recommended no changes to the policy itself.
Dorchester 02 staff briefed the policy committee on the district's procurement-card policies and internal controls on April 28, reporting that users sign agreements, purchases must be pre-approved, and the finance team reviews backup documentation.
Staff said the district runs transparency reports and separates funds into buckets (district allocations, club monies and school-handled funds). They described escalation steps for procedural violations that can include written warnings and reduced credit limits. The presenter said most cardholders comply and that the district conducts ongoing reminders and principal-level review of requests.
No changes to the credit-card policy were proposed at the meeting; staff said procedures are updated as needed and that the district would return to the committee if substantive policy changes are required.
