Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Beach Concessions topic
No spam. Unsubscribe anytime.
Surfside concession evaluation team recommends five-year lease to SERF LLC
Summary
The Surfside Concession Evaluation Team unanimously recommended awarding a five-year lease for the Surfside beach concession to SERF LLC after scoring the single proposal as meeting the procurement criteria; the recommendation will go to the Select Board for final approval.
The Surfside Concession Evaluation Team voted unanimously April 28 to recommend awarding a five-year lease for the Surfside beach concession to SERF LLC, following the team's review of a single proposal and a formal motion by Brian Turbot, the town's director of municipal finance and chief procurement officer.
The recommendation follows the team's evaluation under procurement rules referenced in the meeting as Chapter 30B, Section 6-16, which requires a public discussion and ranking of proposals for disposition of real property by lease or sale. The team rated the submission “pass” and “advantageous” across the plan-of-services, quality-control, references and overall-ranking criteria and identified the vendor as the incumbent operator with five years of local experience.
Brian Turbot moved to recommend the award to SERF LLC for a five-year term beginning April 1, 2025, through November 2029; the motion was seconded by Greg Tivnan, assistant town manager, and carried on a unanimous voice vote by the three evaluation-team members present. “I would make a motion as a group that we recommend the award of the lease,” Turbot said before the vote. Team members said the proposal met the posted requirements and demonstrated relevant experience running the concession.
The team reviewed four scored criteria. Turbot and each evaluator described the plan-of-services and quality-control submissions as meeting the lease terms, citing prior concession experience and a manageable menu. Evaluators noted the proposer had provided references tied to prior town concessions and community contacts on Nantucket Island; one evaluator said the vendor had run the Surfside concession for the previous five consecutive years.
On price, the submission met the stated minimums: a base minimum rent of $47,000 and a minimum payment equal to 4% of gross sales, with a proposed 3% annual escalation. Turbot flagged a typographical error in the price table (an entry listed as $2,025.45) and said he would interpret the figure as $200,000 for the relevant period when preparing the contract documents, noting the intended meaning would be confirmed in the award paperwork.
After the vote the team directed staff to place the recommended lease award on the contract list and to present an agenda item summary (AIS) and recommendation to the Select Board at a special meeting scheduled for the following week so the board can consider final approval. Turbot said he would prepare the AIS detailing the rental fee, percentage of gross sales and a summary of the vendor's five-year performance record.
A participant identified as Abby (unmuted during the meeting) told the team that vendor preparations were under way, saying, “they're taking the boards off today, and they're gonna test the water, so everything should be good,” and that cleaning and inspections had largely been completed. The team noted staff would confirm outstanding inspections and water testing before the concession opens for the season.
No public comments on the proposal were offered during the meeting. The evaluation team’s recommendation now proceeds to the Select Board for final action; the evaluation team did not take the final contractual step itself and framed its vote as a recommendation to the board.
