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DeKalb County Board approves $5.63 million contract for capital improvement planning
Summary
The DeKalb County Board of Education on Jan. 24 approved a contract not to exceed $5,630,326 for year-one capital improvement planning and program management services with Hoar Program Management, LLC, funded initially from ESPLOST funds.
The DeKalb County Board of Education on Jan. 24 approved a contract award of RFP 25-752-004 to Hoar Program Management, LLC for capital improvement program planning and management services, with a year-one not-to-exceed amount of $5,630,326.
Board approval came during a virtual call meeting after Eric Hofstetter, chief operating officer for the DeKalb County School District, presented the item and asked that it be placed on the consent agenda. Hofstetter said the award combines several capital improvement program (CIP) services — including CIP planning, a facility needs assessment and program management — into a single contract “to allow for more efficient flow of information and alignment as capital improvement needs are identified and prioritized.”
The report to the board said year-one planning services will be funded by ESPLOST (Education Special Purpose Local Option Sales Tax) funds; staff noted the specific ESPLOST funding source will be confirmed annually and may move to another funding source if ESPLOST funds become insufficient or inappropriate for future contract renewals. Hofstetter also told the board the annual cost of program management services is expected to vary as current projects are completed and new projects are approved, and that projected costs will be adjusted each year when the contract is renewed.
The award is intended to maintain management of the DeKalb County School District’s CIP projects and to begin data collection and planning for the district’s next major capital improvement funding cycle, which the presentation identified as beginning in July 2027. Hofstetter said Hoar Program Management, LLC will be responsible for providing the CIP planning and management services described in the RFP.
Board member Ms. Covertz moved to approve the item; Mr. Ziffer seconded. The motion passed on a 4-3 vote. The board chair conducted the roll call by show of hands; meeting minutes recorded four approvals and three oppositions. The item was placed on the consent agenda before the vote.
