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State single audit finds procedural issues in student financial aid; Regents say universities are addressing fixes
Summary
The state single audit for federal programs identified procedural findings in student financial aid administration for state universities; Board staff said universities have submitted corrective action plans and will continue process changes.
Pittsburg, Kan. — Board staff reviewed findings from the Kansas state single audit on April 16, which included procedural issues in how state universities administered student financial aid programs sampled by auditors.
Vice President Frisbie summarized the single-audit context: Kansas received more than $8 billion in federal funding in 2024 and the auditors’ most recent review focused on the student financial aid cluster, a review that occurs every three years. Frisbie said the single audit identified findings that were procedural in nature; in the materials the auditors did not question the appropriateness of expenses, but noted process errors in areas such as handling of withdrawals and other student-file procedures.
Why it matters: The Department of Education and auditors review student-aid administration closely because errors in processes can trigger findings even if no federal costs are disallowed. Frisbie said universities have included responses and agreed-upon corrective actions, which are published with the single-audit report.
Committee members asked about timing for auditor follow-up. Frisbie said some program clusters are reviewed annually while the student-aid cluster is on a three-year rotation; auditors typically follow up in subsequent cycles to determine whether corrective actions were implemented and may inquire the following year to confirm progress.
No financial disallowances were reported in the portions discussed. Universities are working with financial-aid offices to revise processes and recordkeeping to address the findings.
