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Committee recommends $415,000 Microsoft license renewal to full board
Summary
Union County committee recommended renewing Microsoft licenses covering operating systems, Office and Teams for approximately $415,000, funded from O15 state allotment; staff will present the renewal to the full board for approval.
The committee recommended that the full Union County Public Schools Board approve the district’s annual Microsoft license renewal, a recurring purchase Parker described as covering core operating systems, Office servers and client access licenses at a cost of $415,000.
Jay Parker said the $415,000 renewal is down about $25,000 from last year after negotiating Teams fees. “This is a yearly process. It's $415,000 for the renewal process, which is actually down about 25,000 from last year,” Parker said. He explained the district uses a mixture of tiered Microsoft education licenses and that the renewal will also support the district’s transition of the phone system to Microsoft Teams.
When asked whether the license cost is local or state-funded, Parker said the renewal will be paid from the district’s O15 funding allotment from the state, not local funds. “It's actually our O15 funding ... we get O15 from the state, which is an allotment for funds and forfeitures that we get, and we actually get to apply that towards this cost,” Parker said.
Committee members moved and seconded a motion to recommend the renewal to the full board; the motion passed by voice vote and will be included on the full board agenda for final approval.
The committee did not take a final purchase action; staff will present contract documents and funding details to the full board.
