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Staff seeks board approval for $113,640 change order to Lake Washoe water treatment plant contract
Summary
Project manager recommended approval of change order No. 7 to Tome Group Inc. for phase 3 of the Lake Washoe water treatment plant; the bundled items total $113,640 and were described as additional operation and maintenance-related work rather than cost overruns.
Project Manager Todd Pillar presented change order number 7 to the agreement with Tome Group Inc. for construction of phase 3 of the Lake Washoe water supply project, reporting a change-order amount of $113,640 that exceeded the city manager’s change-order authority and therefore must be approved by the board.
Pillar said staff, working with Christian Engineers and the contractor, bundled several smaller items — described as operation and maintenance items such as hose reels and other minor additions — which together exceeded the $60,000 threshold for board review. "We combined a whole bunch of little things together, and they added up to 113,006.39 and 55 55¢," Pillar said, explaining why the change order is before the board.
Staff emphasized this was not a cost overrun but additional work requested by the city during construction. When asked by Director Garcia, Pillar confirmed the items were additions requested by staff and not contractor-initiated overruns.
Financial context: Pillar said the overall contract was sizable (remarks referenced a $3.49 million figure in context) and that the bundled change order remains part of that larger contract. Board members asked clarifying questions about the nature of the items and staff confirmed the specific bundled items would be listed in the packet.
Next steps: staff recommended approval of change order number 7 at the formal meeting; the item will appear on the board’s upcoming business agenda with documentation of the bundled items.
