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Board removes duplicate agenda item and waives second reading to adopt records management policy referencing LGS‑1
Summary
Board members removed a duplicate agenda item about adopting the LGS‑1 local government records retention schedule (previously adopted in November 2020) and waived a second reading to adopt Board of Education policy 5,670 (records management), reflecting state consolidation of retention schedules under LGS‑1.
At the start of the meeting the board amended the agenda to delete an item on page 7 that sought adoption of the local government records retention schedule LGS‑1, because the board had already adopted that schedule at its Nov. 16, 2020 meeting.
Later in the consent agenda the board discussed and waived the second reading to adopt Board of Education policy 5,670, Records Management. Mrs. Ticco explained the change reflects the state's consolidation of records retention schedules into the LGS‑1 form, noting that the district has been following the consolidated schedule and that the policy formalizes current practice. "A lot of our permanent records are held electronically now, not in paper form," Ticco said, and the policy commits the district to follow state guidelines for electronic records as well as paper.
The board approved waiving the second reading and adopting the policy as part of the consent agenda.
What happened next: The policy language was enacted to make the district's adherence to LGS‑1 and electronic retention standards explicit in Board policy. The previously scheduled agenda item to adopt LGS‑1 was removed as duplicative.
Why it matters: Formal board policy aligning district records practice with the state's consolidated LGS‑1 schedule affects how long records are retained, how permanent records are managed and how electronic records are governed. The action clarifies district recordkeeping policy but the board did not read changes to retention periods or list specific retention durations during this meeting.
