District to delay finance-software go-live from July to January; Munis contract renewal already budgeted

Union County Public Schools finance staff told the finance committee they plan to delay the planned go-live for a new finance system from July to January to allow more time for data conversion and parallel testing.

Miss McLean said the district has been converting data and working with the vendor and technology teams but needs more time to load accounting and payroll data and to run parallel environments. She said district technology staff and Mr. Parker’s team have been assisting with merging data from multiple systems and that they “strongly believe that that parallel environment for a period of time is key to being successful in your project.”

Staff said the delay means the district will need to renew its Munis contract for an additional year so the district can continue using its current accounting system while completing the conversion. When asked whether the contract extension has been budgeted, staff said yes: “That is already in our budget. It has not been, directed to any other purpose at this time.”

The committee heard the update but did not take a formal vote on the go-live date in committee; staff will present timelines and contractual exhibits to the full board as needed.