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Waterville council extends refuse contract, reassigns paving work and OKs park repairs
Summary
The City of Waterville Council approved a package of service and construction actions on April 28, including a one‑year extension of the refuse contract with Republic Services, reassigning the 2025 paving contract after the low bidder declined to sign, authorizing $41,200 in insurance‑funded park repairs, and contracting engineering services for the Canal Road improvement.
The City of Waterville Council approved a series of municipal service and capital project actions on April 28, extending a refuse contract, reassigning the 2025 paving contract after the low bidder failed to sign, authorizing park repairs paid by an insurance settlement, and approving engineering work for a 2026 Road project.
Refuse contract extension: Council adopted a one‑year extension of Republic Services’ contract for refuse collection, recycling and disposal, moving the contract expiration from May 31, 2025, to May 31, 2026. The company requested a $2.65 monthly increase per dwelling unit; the new monthly rate will be $15.63 per dwelling unit. Municipal staff reported the increase is within the local range of comparable communities. The council approved the extension by voice vote.
Paving contract reassignment: Council authorized the municipal administrator to award the 2025 paving program to the next lowest bidder after the originally awarded low bidder (Henry Bergman Inc.) did not enter a contract. The city had previously awarded the work to Bergman at $513,839 but received no signed contract; the next bidder, Helms and Sons Excavating Inc. of Findlay, submitted a bid of $569,567. Under Ohio law cited by staff, the city will seek the difference from the low bidder’s bid bond. Council approved the reassignment to keep the project on schedule.
Parker Square Park repairs: Council authorized a contract with Midwest Contracting to repair vehicle damage to the entry wall, lighting and electrical facilities at Parker Square Park. The city received a $41,200 insurance settlement for the November 2024 crash, and Midwest contracted to perform the work for that amount; council approved proceeding with repairs.
Canal Road engineering agreement: Council authorized the municipal administrator to contract with Proudfoot & Associates to prepare plans, specifications and bid documents for the 2026 Canal Road paving improvement project. The estimated project cost is $338,000; the city secured a grant of $166,972 toward the work and an additional $8,863 grant for a crosswalk beacon. The engineering agreement will allow the city to prepare the project for bidding with construction expected in spring 2026.
Why it matters: The motions were described by staff as measures to maintain schedules for infrastructure work, ensure parks are repaired promptly and stabilize refuse services for residential customers. Council members said they expect Republic Services to improve service during the one‑year extension and noted the unusual situation of a low bidder failing to sign a contract for the paving work.
Votes and procedure: Each resolution was moved, seconded and approved by council (voice votes or roll calls as noted in the minutes). Council instructed staff to pursue contractual remedies against the bidder that failed to sign, and to proceed with the projects as authorized.
Ending: Council approved the package of service and construction actions to keep municipal operations on schedule and to use available settlement and grant funds to advance park and road work.
