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Peoria to replace legacy ERP with Workday; council approves additional funding to implement system
Summary
Council approved a budget transfer to fund implementation of a new enterprise resource planning system (Workday) and selected AVAP as the implementation partner; staff said the project consolidates multiple finance and HR applications and would break even in roughly 11 years.
The Peoria City Council on Oct. 15 approved a budget transfer to implement a new enterprise resource planning (ERP) system, selecting Workday as the software and AVAP as the implementation partner. Staff said the project will replace multiple legacy applications and consolidate finance, human resources (human capital management) and payroll workflows.
Deputy City Manager Kevin Burke briefed council on the selection process, which included multi‑day vendor demonstrations and interviews. Burke said the city previously budgeted $2 million for software purchase and $500,000 for annual licensing; the implementation scope grew when staff decided to include HR and payroll in the initial deployment rather than phase them later.
Burke said staff requested a general fund contingency transfer of $1,632,000 to acquire and implement the new system in order to complete the project in the planned timeline. He said the ongoing operations and maintenance costs following implementation will be lower than the previously budgeted license amount and that the combined program will reach a break‑even point in about 11 years because of software consolidation and reduced licensing and maintenance for multiple legacy systems.
City staff selected Workday after a multilayered evaluation and chose AVAP as the implementer; the city also engaged CE Wilson for project management and internal stewards in IT and finance to form a steering committee. Burke said Workday and the supporting contractors have a track record in the public sector and that staff expect improved integration and reduced administrative burden once the system is live.
Council members acknowledged the project’s scale and complexity. Burke and project manager Elaine Patre (CE Wilson) told council the replacement will eliminate roughly six separate applications immediately and additional duplicative systems in later releases, improving data consistency across finance and HR functions. The council approved the transfer and directed staff to proceed with contract execution and implementation oversight.
