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Taos approves four‑year event coordinator contract with GRMF LLC
Summary
The town approved awarding RFP 242504 to GRMF LLC to provide concert and event coordinator/promoter services under a four‑year task‑order contract; task orders for specific events will return to council for approval.
The Taos Town Council on March 25 approved awarding RFP 242504 to GRMF LLC for event coordination and promoter services. Town staff said the agreement is structured as a four‑year task‑order contract: each event GRMF manages will return to council as a task order with event‑specific costs for council approval.
Why it matters: The contract centralizes event planning and contracting for concerts and other town events, with staff saying the RFP response outlines the company’s management scope of work. The arrangement is intended to streamline procurement while allowing council oversight on individual events and costs.
Council discussion: Staff told the council the firm’s proposal is attached to the agenda and that task orders will be provided for each event. Council members said they had discussed the RFP at a prior workshop and asked that the full contract be circulated when it is available.
Council action: A motion to award RFP 242504 to GRMF LLC passed on a voice vote after a motion and second. The clerk recorded affirmative votes from Council members Oswald, Bambro, Fernandez and Ortega.
Next steps: Staff said GRMF will submit proposals per event; each proposal and any contract will be returned to council in the form of task orders for approval. Staff also said the formal contract will be provided to council when available.
