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County to migrate Oracle payroll to 'Redwood' design; consultants quoted for conversion and posting changes
Summary
County staff said Weber County will move its Oracle payroll module to Oracle's Redwood design and pursue consultant work to replace a custom payroll‑posting tool; preliminary vendor quotes were presented and staff said funding is available in the current budget.
County IT and finance staff told commissioners that Weber County will migrate its Oracle payroll module to Oracle’s new “Redwood” design and will contract consultants to simplify payroll posting.
Stephanie Russell and county IT/finance staff said Oracle submitted a bid to migrate the payroll module to Redwood; staff reported the Oracle quote to convert payroll to the new design and a separate consultant quote from the county’s implementation partner (Graviton) to replace a custom payroll‑posting routine.
Why it matters: Payroll is central to county operations and affects every employee; migrating to Oracle’s supported Redwood design should reduce custom work, incorporate newer out‑of‑the‑box functionality and limit long‑term maintenance risk.
Details presented
- Oracle bid and budget: Staff reported an Oracle implementation estimate for migration to Redwood (figure presented in the meeting materials). The county also has one‑time budget authority available from prior implementation savings and an onetime appropriation for Oracle fixes earlier in the year.
- Consultant work to replace custom posting: Graviton, the county’s Oracle consultant, quoted a project to replace a custom application that takes payroll output and creates financial journal entries. Staff said the quoted amount for that work was about $68,000 and that moving to out‑of‑the‑box posting would improve maintainability and reduce institutional knowledge dependence.
- Procurement and timing: Staff said the work is a one‑time expense and that they will bring a formal agenda item to the commission next week for approval. The intent is to complete the migration while Oracle continues to enhance Redwood functionality.
Commissioner feedback
Commissioners asked whether the work had budget authority and whether it could be handled inside the approved Oracle budget; staff said funds are available in the current budget and that the matter will appear on a future commission agenda for formal action.
Ending
Staff said the migration and consultant work aim to stabilize payroll processing and reporting, reduce custom code, and make the system easier for future staff to support; a formal action item will be presented to the commission on the next agenda.
