Mayfield School Board approves consent agenda, audits and several service agreements

The Mayfield School District Board of Education approved a consent agenda and several contracts and service agreements during its regular meeting, voting unanimously on a series of motions that included a student field trip to Nashville, Tenn., updates to the 2025–26 high school course schedule, and multiple financial and service contracts.

The board approved a request for a field trip to Nashville, Tennessee; a motion to change the 2025–26 high school course schedule; and accepted the treasurer’s report for Feb. 28, 2025. The board also approved donations and routine financial transactions, and ratified minutes from its Feb. 26, 2025 regular meeting and March 11, 2025 special meeting. In the meeting the board voted to increase a service agreement with Foliage Inc. for fiscal 2024–25 and to extend financial audit services with the district’s auditing firm for a five-year term. The board approved a financial statement conversion service, a support service agreement with G & G Inc. for Saint Pascal, and addendum No. 2 to the construction-manager-at-risk contract.

Why it matters: the items approved together affect the district’s near-term operations and reporting. The audit and conversion services formalize who prepares and reviews the district financial statements; contract addenda and service-agreement increases change vendor relationships and budget commitments; and the course-schedule and field-trip approvals affect student programming for the coming school year.

Most important actions and supporting details

- Field trip to Nashville, Tenn.: The board approved a student field trip that includes stage visits and historic music-industry sites. A board member who previously attended the trip described it as an established itinerary that exposes students to national-stage venues and recording studios. The motion passed on a roll-call vote with all members recorded as voting in favor.

- 2025–26 high school course schedule change: The board approved changes to the high school course offerings for 2025–26; the motion passed by roll-call vote.

- Treasurer’s report (financial statements for 02/28/2025): The board accepted the district financial statements for Feb. 28, 2025 and approved related financial transactions. The motion passed by roll call.

- Donations and minutes: The board approved reported donations and the minutes of the Feb. 26, 2025 regular meeting and the March 11, 2025 special meeting.

- Service agreements and contracts: - Foliage Inc.: The board approved an increase in the 2024–25 service agreement with Foliage Inc. (BTSI/Foliage referenced in the agenda). The motion passed by roll call. - Financial audit services: The board approved a five-year extension with the district’s auditing firm; board discussion noted the district is required to be audited annually and that this action continues the existing auditing relationship in a new arrangement following a change in state oversight. The motion passed by roll call. - Financial statement conversion services: The board approved contracting a firm to prepare the district’s formal financial statements (financial statement preparation historically provided by the auditor/state review process). The motion passed by roll call. - G & G Inc. support services for Saint Pascal: The board approved a support-service agreement with G & G Inc. for Saint Pascal. The motion passed by roll call. - Addendum No. 2, construction manager-at-risk: The board approved Addendum No. 2 to the construction-manager-at-risk contract. The motion passed by roll call.

Votes at a glance

All motions and contract approvals described above passed on roll-call votes with all members recorded as voting in favor during the meeting.

Other business and acknowledgments

Before the business agenda, the board recognized school staff and students: Center Elementary staff members were honored for long service and front-office work; second-grade teacher Nikki Michalassig was recognized on the announcement of her retirement at the end of the school year after a long career with the district; and several students received academic and citizenship recognitions. The board president also thanked the alumni association for a recent event and noted a telehealth service for students that district staff said is seeing growing family use following levy support. The meeting concluded with a motion to adjourn that was approved by roll call.