Eagle council approves capital plan modification to cover park, arch and shop studies

The Eagle City Council on April 16 approved Fiscal Year 2025–2029 Capital Plan Modification No. 3, a staff-requested package that reallocates roughly $1.7 million across multiple projects to cover cost overruns and to advance engineering work on a downtown arch sign.

Nicole, a city staff member presenting the item, told the council staff sought four changes: reallocate $687,000 from the library concrete maintenance account to Public Works project PWCM 11 (Pamela Baker Park) to cover bid and contract cost overruns; move $530,000 from reserves into PRCP 2 (the regional sports park) for the city’s proportionate share of park roadway and parking paving; reclassify $450,000 for the city-owned shop project from “savings” to a study; and advance $22,000 from a transportation project to fund engineering for the Downtown Eagle arch replacement.

Why it matters: the changes shift available capital to projects with immediate obligations and create budget authority to proceed with engineering and contracting. Nicole said the Pamela Baker Park work has already exceeded its budget after the city awarded the construction contract and paid bidding services. “We are asking at this point in time to increase the project by $68,700. We are proposing to take that $68,000 from the concrete maintenance library project,” she said. The presentation notes the library concrete work will be reduced to an estimated $50,000 because the city will complete the smaller scope internally.

On the regional sports park, Nicole said the project’s FY25 budget and existing cost-share commitments required an additional $530,000 to meet the city’s obligation for parking, curb, gutter and sidewalk work associated with the interior park road; she said an updated cost-share agreement with developer GWC is under review by the city attorney and that the budget action “doesn’t commit your dollars. It just puts your dollars in the place and within the budget that we can expend them once we get the cost share agreement finished and negotiated.”

On the city shop project (PWCP 2), the council approved reclassifying $450,000 from savings to a study budget so staff can prepare a scope and timeline and return to council for approval before beginning work. Nicole noted additional potential funding sources not currently available, including impact fees that will accrue over time.

The council also approved advancing the Downtown Eagle arch sign replacement from FY26 to FY25 at a cost of $22,000, funded from savings in the State and Eagle intersection improvement project. Nicole said the work will pay for engineering of new footings and coordinate sign refurbishment; she told the council staff could not locate original engineering drawings and so the sign footings must be reengineered.

Motion and vote: a council member moved to approve the fiscal year 2025–2029 capital plan modification number 3 “as requested by staff.” Another council member seconded. The council approved the modification in a roll-call vote (ayes recorded in the transcript).

Nut graf / next steps: Nicole said staff will update the cost-share agreement for the sports park and return any required contract documents; advancing the arch work creates budget authority to procure engineering and construction estimates. The capital plan document modified by the council will be used as the starting point for the FY26–30 capital plan workshop and any further FY25 year-end modifications.

Ending: The council moved on after approving the modification and continued a workshop on the FY26–30 capital plan. The agenda later included an executive session and a post-session direction to the city attorney to draft a letter to a landowner about property acquisition.