Votes at a glance: Westerville board approves March financials, multiple facilities contracts, donations and personnel items

The Westerville City School District Board of Education on April 2025 approved routine minutes and financial reports, accepted donations, authorized several out‑of‑state student trips, and awarded multiple construction and maintenance contracts funded mainly from permanent improvement funds.

Key outcomes (motions approved):

- Approval of minutes: Regular meeting minutes from April 7, 2025, and special session minutes from April 14, 2025, were approved by roll call.

- Financial approvals: The board approved the March 2025 financial reports and investments; Treasurer Nicole Marshall reported year‑to‑date general‑fund receipts of $224,200,000, year‑to‑date expenditures of $168,300,000 and an unencumbered general‑fund balance of $209,200,000 (timing tied to tax settlements).

- Purchases: The board approved three then‑and‑now purchase orders (items described by Marshall): uniforms for Westerville North girls lacrosse (BSN Sports), prom decorations for Central High School (Class of 2026), and thermographic roof surveys (PIMCO Thermal). Each purchase was reported as covered by existing budgets.

- Personnel: The personnel consent agenda (items 8.01–8.09) was approved, and the board recognized retiring staff including Jody Russell (27 years), Sarah Birka (24 years) and Juliet Peoples (11 years).

- Donations: The board accepted donations totaling $109,978.32 for the month (bringing the year‑to‑date donations to $346,360.34).

- Out‑of‑state trips: Three student trips were approved: two proposed international tours (Portugal and Iceland, planned for 2027) and the Westerville Central band trip to Walt Disney World (February 2026).

- Facilities and maintenance contracts (awarded; amounts from agenda): • Weatherproofing Technologies Inc. — Genoa Middle School façade restoration, $139,837.51 (masonry repair, cleaning, joint caulking, masonry sealing with a 10‑year warranty; funded from permanent improvement funds). • Burns & Jones Construction — Genoa Middle School track replacement, $521,541 (full replacement of wear course, eight lanes, lane markings and long‑jump approach; project start coordinated May 19, cure time ~28 days; funded from PI funds). • Burns & Jones Construction — Walnut Springs Middle School track replacement (approved; amount not specified on the agenda; scope similar, six lanes). • Total Tennis Inc. — North High tennis court repairs/restoration, $102,970 (seal and repair cracks; will restore five courts to competition standard; funded from PI funds). • VSWC Architects Inc. — Design services for Westerville South High School scoreboard replacements, $19,000 (professional design/permit drawings required prior to purchase/installation; PI funds). • Lehman Damon Construction Services — Robert Frost and Mark Twain projects (gym enclosure and single‑stall ADA restroom; approved; contract amount not specified on the agenda). • Garland/DBS Inc. — FY‑25 roofing and masonry repairs (Central, South, Whittier, North), $1,450,301 (roofing and masonry scope; completion date Aug. 2; funded from PI funds).

Board votes: Roll‑call votes for routine approvals consistently recorded “Yes” from board members present. (The meeting record shows each motion moved and seconded and then passed by roll call; individual board member names are recorded in the transcript roll calls.)

What this means: The board used its permanent improvement funds for planned maintenance and athletic facilities work and approved student travel and personnel items. Several contracts include August completion dates to align with school schedules.