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Council adopts resolution aligning purchasing manual with new ERP; purchase-order threshold raised to $10,000
Summary
The council voted to update the city’s purchasing manual so the ERP system treats transactions of $10,000 or more as purchase orders; transactions under the new threshold will use invoice approvals with the same electronic approval workflow.
The Newberg City Council unanimously adopted a resolution on April 21 amending the city’s purchasing manual to align purchase-order definitions with the city’s updated enterprise resource planning (ERP) system.
City staff explained the technical change: the ERP will now issue purchase orders for transactions at or above $10,000; amounts below that threshold will be processed as invoice approvals but will retain the existing electronic approval routing. The change, staff said, standardizes terminology and avoids dual definitions between the manual and the financial system.
A staff member explained the mechanics: “We're changing the definition of purchase order to be 10,000 and above, and anything under will be an invoice approval, but it will still have all of the same electronic approvals it has now.” The council moved and seconded the resolution and asked no substantive questions before voting; the motion carried by voice vote with no opposition.
The amendment was presented as a technical housekeeping change to match software behavior rather than a policy shift in approval authority; staff said workflow and approval controls remain intact.
