Council reviews routine contract extensions and equipment purchases; audit firm recommendation presented
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Summary
At the workshop, staff reviewed a series of contract renewals and purchases to be placed on the May agenda, including extensions for emergency line-repair contractor BH Homes, a three-year Rockwell Automation support renewal, firefighter turnout gear purchases, a Wayne's Pest Control extension, a contract continuation for Neil Schafer, and a
Town staff presented multiple routine contract extensions, equipment purchases and the selection of an audit firm during the April workshop; the items were placed on the administrative agenda for formal action in May.
Notable procurement items summarized by staff included: an extension of BH Homes for emergency water-line repair at the same cost for another year; a three‑year renewal with Rockwell Automation for control-system technical support (sole-source vendor for PLC support); purchases of firefighter bunker boots and turnout gear from NAPCO, uniforms from CMS Uniforms and helmets/gloves from Safe Industries; and an extension of the pest-control contract with Wayne's Pest Control through June 30, 2026 that adds Firehawk 4 at Jefferson Pike for $456 annually.
A contract extension for consultant Neil Schafer was presented to accommodate additional construction time attributed to Milton's Electric's poles and fiber work on Lee Victory Parkway; staff said the additional costs will be reimbursed by TDOT. Staff also described an upcoming request to extend a contract for maintenance or other services and to place all items on the May agenda.
Audit services: Staff recommended Blankenship CPA Group PLLC to perform the fiscal-year audit for the year ending June 30, 2025. The firm is approved by the state comptroller to audit municipalities. The estimated fee is $42,250 plus $2,000 for crosswalk work; additional costs could arise if a single audit is required because grant spending exceeds federal single-audit thresholds (staff said single audits are required when grants exceed $750,000).
Next steps: Each contract and purchase will be brought to the May meeting for formal authorization; staff said some items are sole-source and some are competitively bid and provided additional procurement context during the discussion.