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MTA board authorizes $10.3 million enterprise asset management contract with Trapeze
Summary
The Metropolitan Transit Authority board approved a contract with Trapeze Software Group to replace a 1990-era asset system, funding the project from federal, state and local capital sources; the contract includes implementation, subscriptions and a 10% contingency and is expected to take 18–24 months to deploy.
The Metropolitan Transit Authority board on April (meeting in April 2025) authorized the CEO to enter into a contract with Trapeze Software Group for a total of $10,275,000 to implement a new enterprise asset management (EAM) system, including a 10% contingency and ongoing maintenance subscriptions.
Board members said the replacement of the agency’s system, which has been in place since 1990, is necessary to integrate maintenance, parts, finance and dispatch data and to give technicians mobile access.
Hannah Schafer, presenting staff’s recommendation, said the agency launched an RFP in June 2024 and received four responses; three were responsive and Trapeze scored highest in technical alignment, team qualifications and demonstration quality. “Their system is tailored to transit and will reduce duplicate data entry, allow mobile work orders for technicians and enable faster, data-driven decisions,” Schafer said.
Schafer told the board staff expects the project to be completed in roughly 18–24 months after a notice to proceed and estimated implementation and subscription costs were included in the board authorization. Funding for the contract will come from federal, state and local capital sources; ongoing subscription costs will be built into future operating budgets. Board members asked about contingency and whether software subscription rates were guaranteed; Schafer answered that the 10% contingency is intended to cover implementation risks and integration unknowns and that subscription pricing was included in the vendor’s best and final offer.
Board members voted by voice; the chair called for the vote and members responded “aye.” With the authorization in hand, staff will continue final contract negotiations and return executed documents through the CEO as authorized by the board.
Implementation timeline, funding sources and contract term: staff said the recommended contract is for five years with up to five optional one-year renewals, and the project team plans to begin work once contracts are finalized (staff projected a July 1 start for project activities as an estimate). The board heard that field mobile devices for technicians are part of the acquisition and that some hardware purchases will follow standard IT procurement practices.
Why it matters: Replacing the asset-management system is meant to reduce vehicle downtime, lower repair and overtime costs through better scheduling and predictive tools, and improve reporting and transparency across maintenance, parts and operations.
