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Deputy chief raises need for encrypted delivery of fire records containing PHI
Summary
Fire division staff said the department lacks an encrypted method to send records containing protected health information, prompting discussion about Office 365 licensing, Laserfiche links and HIPAA compliance.
Deputy Chief (Fire Division) told the Moraine Records Commission that many fire-related public-records requests include protected health information (PHI) and that the department currently lacks an encrypted method to deliver those records by email, causing delays and extra staff time.
"A lot of them involve protected health information. Currently we do not have a way to encrypt those files to send them through email, which causes us to delay the process of fulfilling these requests and also taking up more man hours," the Deputy…
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