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Finance Committee approves three-year pest control contract for water quality department
Summary
The Finance Committee authorized staff to award a three-year pest control contract to Proactive Pest Management for rat baiting, tick control, ants and spiders for $82,245 total; the award follows staff review that found the low bid nonresponsive.
The Finance Committee on Jan. 6 authorized staff to move forward with a three-year pest-control contract for the water quality department with Proactive Pest Management totaling $82,245 ($27,415 per year). The committee discussed a competitive process and the low bidder was found nonresponsive.
Staff said the city received six bids for the three-year contract, which ranged from $53,970 to $152,519. "The low bidder . . . did not meet the pricing structure that we requested," the finance director told the committee, saying the low bid quoted hourly rates rather than the lump-sum pricing the city required. Staff recommended awarding the contract to the next-lowest responsive bidder, Proactive Pest Management, which staff said the city has used for rat baiting since February 2020. "We're very happy with their services," the finance director said.
The finance director told the committee the $82,245 three-year amount is included in the water quality regular operating budget. Committee members asked no substantive follow-up recorded in the transcript; the motion to approve the contract was moved and seconded and no objections were recorded in the meeting minutes provided.
The award covers routine vector-control services — rat baiting, tick control and treatments for ants and spiders — on a recurring three-year basis. The committee did not record additional conditions on the award in the transcript.
