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Hainesville trustees adopt FY2025–26 appropriation ordinance, approve budget and several contracts
Summary
The Village of Hainesville Board of Trustees on April 22 approved the FY2025–26 appropriation ordinance (Ordinance No. 25-4-376), adopted the municipal budget and revenue estimate, and approved a set of contract awards including the low bid for a new village well.
The Village of Hainesville Board of Trustees on April 22 approved the fiscal 2025–26 appropriation ordinance, adopted the fiscal-year budget and an estimate of revenue, and authorized a series of contract awards, including the lowest bid for construction of a village well.
The public hearing on the appropriation ordinance for the period May 1, 2025, through April 30, 2026, was opened at the start of the meeting. Village finance staff described changes to the draft budget prompted by the low bid for a fourth well and by the timing of planned public-works projects. Staff said they removed construction costs for resurfacing of the public works parking lot and North Street from the current-year spend, reduced engineering fees for those projects and left engineering design money in the next fiscal year. The revisions were estimated to reduce the draw on the general capital account by about $226,000 and to leave a projected general capital reserve of approximately $424,000 at the end of the fiscal year.
Staff said the fourth well low bid came in higher than originally budgeted, so the construction cost in the budget increased. The trustees were advised the village plans to borrow $750,000 from a bank this year and to use roughly $975,000 from the water/sewer capital reserve to cover the well and related water projects; using the full $975,000 would leave an approximate water-capital balance of $500,000 at fiscal-year end, staff said. The village also discussed the state’s planned elimination of the grocery tax effective January 2026 and a local sales-tax change the village adopted; staff said annual sales-tax revenue is estimated at $530,000 and that grocery-tax receipts last year were under $12,000.
Votes at a glance
- Adoption of appropriation ordinance (May 1, 2025–April 30, 2026). Outcome: approved. Ordinance number recorded as 25-4-376. Roll-call votes recorded as Aye from Trustees Richmond, George Duberstein, Kreese, Georgiana Duberstein, Koval and Williams.
- Adoption of fiscal-year 2025–26 municipal budget. Outcome: approved. Roll-call votes recorded as Aye from the same trustees.
- Adoption of estimate of revenue for fiscal-year 2025–26. Outcome: approved. Roll-call votes recorded as Aye from the same trustees.
- Award of Well 4 construction bid to “each Linden and Sons” for $1,441,944 (transcribed name). Outcome: approved. Trustees voted Aye in roll call; board packet included an engineering recommendation noting prior work with the contractor and that the firm verified bid quantities.
- Approval of one-month 2025 primary lake-management contract (May only) to allow contractors to begin early-season services. Outcome: approved (motion carried; recorded roll call: Richmond Aye; George Duberstein Nay; Kreese Aye; Georgiana Duberstein Nay; Koval Aye; Williams Aye).
- Other contract approvals recorded on the agenda: approval of a departmental proposal (transcribed as “eBags department” proposal for FY2025–26) and approval of a professional geospatial (GIS) services agreement for 2025–26 with the vendor transcribed as “Avail Hamilton.” Outcome: both approved by roll-call votes recorded as Aye.
Board members and staff present handled motions and roll calls according to the transcript. The meeting record shows engineering staff reviewed the well bid package line by line and provided a letter of recommendation citing previous work with the recommended contractor. Trustees asked questions about reference checks and bid-quantity verification; staff said reference checks have been conducted on prior projects when necessary.
The board took its votes near the end of the meeting and adjourned shortly thereafter.
The actions above reflect motions and roll-call outcomes recorded in the meeting transcript. Where the transcript spelling of vendors or items was unclear, the transcript wording is preserved (for example, the successful well contractor appears in the record as “each Linden and Sons” and the GIS vendor as “Avail Hamilton”).
