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City presents 2025 work-plan cadence and new board-and-commission reporting process
Summary
City staff walked council through a refined work-plan process, a new boards-and-commissions work-plan memo format, and a tentative agenda cadence for recurring items such as budget milestones; staff will publish a public work-plan dashboard and continue iterative improvements.
LAFAYETTE, Colo. — City staff on April 22 outlined process changes to how the municipal work plan will be presented and tracked, introduced a new memo format summarizing boards’ and commissions’ 2024 accomplishments and 2025 priorities, and provided a tentative cadence of recurring council items to improve agenda predictability.
Alex Nelson, assistant to the city manager, described the work-plan refresh as an effort to make visible how project-focused work and day-to-day operations are spread across departments. Nelson said staff will continue refining an online dashboard (linked in council materials) and intends to make the work-plan view more directly accessible to the public from the City Council webpage.
The updated process asks each board and commission to submit a short memo that lists prior accomplishments, current projects and proposed 2025 priorities. Nelson said the approach is intended to give council a concise picture of what advisory bodies are doing and where staff support or budget alignment may be needed. Several council members praised the new memos while asking that entries focus on outcomes and the return on staff time. "I'd like to know: are you making progress and what did you learn from this work?" said Councillor Samson.
Staff provided a tentative future calendar to help council plan: a May 6 ordinance on accessory dwelling-unit regulations, May 20 spring board-and-commission appointments, a May workshop on capital-bond engagement findings, a June midyear financial update, an August budget introduction, a CIP tour and two budget hearings in October. Staff emphasized the schedule is tentative and subject to agenda changes.
Other takeaways: the city consolidated parks, recreation, open space and library functions into a single Community Services Department (ongoing transition and communications), a police collective-bargaining implementation effort is underway following voter approval, and staff are integrating strategic-plan actions across departments to improve transparency.
Councilors asked staff to highlight ties between board work and council policy discussions in future memos — for example, when a board’s work informs a forthcoming council decision — and to ensure the public-facing dashboard is easy to find outside the council packet. Staff said they would adjust memo language to emphasize outcomes, impacts and linkages to council priorities.
No votes or policy approvals were taken; staff will continue to publish updates and to return with board-and-commission program updates at future meetings.
