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Council waives formal bid and approves $36,903 Main Street light replacement quote
Summary
The council authorized Cary Electrical Contracting to replace Main Street streetlights for $36,903, waiving a formal bidding process after staff obtained three quotes and citing cost and scope considerations.
The City of McHenry City Council voted to waive the formal bidding process and accept a quote from Cary Electrical Contracting of McHenry, Illinois, for $36,903 to replace Main Street streetlights.
Alderman Miller moved to waive formal bidding and approve the Cary Electrical quote; the motion was seconded by Alderman Santee. Staff explained three quotes were obtained and that a full formal bid process would be cost-prohibitive for a simple scope because preparing engineering and bidding documents can be expensive. As an example, staff cited a prior Riverwalk decking bid packet that required roughly $19,800 in engineering to assemble bid documents.
Council members asked whether the firm had prior experience; staff confirmed Cary Electric has done similar work in town and is a known local contractor. The clerk called the roll and the council approved the waiver and contract by recorded vote.
