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Board hears $16.2 million supplemental budget adjustments, Clean Energy grants and nutrition shortfall
Summary
District finance staff detailed a $16.2 million net budget adjustment driven largely by two Portland clean-energy grants totaling about $13.7 million, ESSER carryover reconciliations and a projected $175,000 nutrition fund shortfall; the board later voted to adopt the budget amendment resolution.
Parkrose School District finance staff presented a supplemental budget amendment that increases district appropriations by about $16.2 million, driven primarily by two large clean-energy grants and several grant carryover adjustments.
Finance staff said the bulk of the change ('about $13.7 million') comes from two Portland Clean Energy Fund awards (described in the presentation as separate five-year grants). The district described planned projects that could include lighting retrofits, shower upgrades at the high school, window work and geothermal and HVAC work at elementary and high-school sites; staff said geothermal estimates range roughly $3 million'$5 million per school and noted the district is pursuing an EPA grant.
The presentation also detailed grant reconciliations in federal grants (including ESSER carryover adjustments of roughly $700,000 of the $823,000 change cited), state and private grants (several small grants and preschool adjustments), a $600,000 increase in property-tax revenue (final receipts were higher than originally projected), and reductions in some beginning fund balances. Finance staff said a change in state rules will remove the three-month carryover window for certain grants next year, increasing the need to spend funds within a July-to-June period.
Staff told the board the district projects a nutrition services shortfall of about $175,000 and described how prior pandemic-era decisions (universal free school meals and an insurance agreement for classified staff) increased program costs. Chartwells, the district's outside food-service manager, is working with staff on mitigation.
Other line items included a planned stipend for 77 employees (about $400 each, payroll-processed in May), a roughly $499,000 transfer reduction from a stabilization fund, minor corrections in bond accounting and more than a thousand journal-line adjustments required to align the financial system with the revised appropriations.
Board members asked how public notice will be posted (the Oregonian was identified as the legal publication) and the length and timing of the clean-energy grants. Finance staff said PSF grants generally cover a multi-year (up to five-year) implementation period and are reimbursement-based; the district said it has projects already completed and is pursuing reimbursements.
At the meeting's action period the board approved a resolution adopting the fiscal year 2024'025 budget amendment number 1.
