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Committee approves updating meeting‑notice language to email and 48‑hour minimum
Summary
The Policy and Procedures Committee voted to amend the county commission procedural rules to remove mailed agenda notices, require email delivery and extend the notice rule to committee meetings with a 48‑hour minimum; staff will prepare revised language for legislative and legal review.
The Coffee County Policy and Procedures Committee voted to amend the procedural rules language that governs distribution of meeting agendas, removing a mailed‑notice requirement and replacing it with email delivery and a 48‑hour minimum notice period. The committee also directed that the same notice standard apply to committee meetings as well as full commission meetings.
"The email is correct. I don't see any reason why it needs to have the the mail," a committee member said while proposing the change. The committee agreed to add committee meetings to the rule's scope and to change the five‑day mailed notice language to the 48‑hour electronic notice minimum used in practice.
A motion to make the change was made and seconded; the committee voted "aye" and the motion was approved. Committee members asked staff to draft the precise wording, forward it to the legislative committee and have the county attorney and legal reviewer review the change before it is formally incorporated into the commission procedural rules.
The committee chair set a follow‑up: staff will prepare the revised language and circulate it to the legislative committee and the county's legal reviewer for approval. The change was approved at the meeting; staff were asked to coordinate next procedural steps.
