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County reviews Raincofford building HVAC and daycare lease options
Summary
County staff briefed commissioners that a daycare tenant in the Raincofford building may renew its lease and that a rooftop HVAC compressor has failed; staff recommended replacing the rooftop unit rather than installing a multi-head mini-split and will confirm lease responsibilities before proceeding.
County staff reported that a daycare tenant in the Raincofford building is tentatively considering a lease renewal but that the tenant's rooftop HVAC unit has failed (compressor dead), leaving the space without cooling while heating remains available.
Staff said an HVAC contractor recommended replacing the rooftop unit rather than installing a three-head mini-split because replacement would be simpler and more cost-effective for a rooftop unit that services just that portion of the building. Staff noted rooftop-unit replacement would keep the space on a single, maintainable system and avoid complicated zone damper interactions with the building's management system.
Commissioners and staff agreed that, as landlord, the county typically bears responsibility for maintaining and replacing installed HVAC systems; staff said they would confirm the lease terms and obtain quotes for either replacement rooftop units or a mini-split if necessary.
Staff asked for time to gather quotes and to verify the daycare's decision to renew the lease before making a replacement or capital decision. Commissioners asked staff to prioritize evaluating replacement cost and timeline so repairs could avoid a peak-summer outage if the tenant renews.
