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Commissioners discuss Carillon/Chelan fiscal arrangement; staff to prepare contract amendment
Summary
County commissioners and staff reviewed invoices and a regional contract administered by Chelan County and discussed the need for a contract amendment so the county's opioid-related funds align with the multi-year fiscal agent arrangement; staff agreed to prepare the amendment and coordinate with the fiscal agent.
County staff reviewed a regional contract arrangement in which Chelan County serves as fiscal agent for a multi-jurisdiction opioid-related grant/contract (the name referenced during discussion was Carillon/Cariloff in audio). Staff explained an accounting issue: invoices and the contract's annual schedule include a 10% administrative fee and multi-year amounts that must be reconciled into the county's fiscal year totals.
Staff said the current invoice is for roughly $29,720 and that because the contract is structured across five years the county has a credit that will roll into the 2025–26 year. To ensure the county's payments and the administrative fee align with the contract's multi-year total, staff recommended preparing a contract amendment to set the 2025–26 fiscal-year amount equal to the full multi-year total (discussed as $330,000 in the meeting) and to ensure Chelan County receives payments as fiscal agent.
Commissioners asked staff to start the amendment process. Staff said Caroline (county contracts staff) is handling final contract paperwork and that Mike (staff) should process the invoice payment to Chelan County as fiscal agent. Staff agreed to contact Chelan County and the local contact (Katie/Caroline) and prepare an amendment with the final numbers.
No formal vote was recorded; staff were asked to move forward with the contract amendment paperwork and to coordinate payment routing through Chelan County as fiscal agent for the regional arrangement.
