Carol Stream board approves consent agenda, adopts grocery tax ordinance and employee pay plan

The Village Board of Carol Stream on April 21 approved a multi-item consent agenda that included contracts, vehicle purchases, ordinances and resolutions, and adopted an employee compensation plan for fiscal year 2025–26.

The board approved the consent agenda, which authorized an independent contractor agreement with B and F Construction Code Services not to exceed $70,000 for fiscal year 2025–26 and waived competitive bidding to purchase five 2025 Ford pickup trucks from Hawk Ford of Carol Stream for $263,780.52. The board also adopted two ordinances: one amending construction fees and securities in the village code (Ordinance No. 2025-04-14) and one implementing a municipal grocery retailers and grocery service occupation tax that effectively retains a 1% grocery tax collection (Ordinance No. 2025-04-15) with an effective date noted in the ordinance as Jan. 1, 2026.

The board approved a slate of resolutions: Resolution No. 3413 honoring Sergeant Kelly Lolly on his retirement, Resolution No. 3414 honoring Cheryl Luz on her retirement, Resolution No. 3415 recognizing Douglas Duntonman on 20 years of service, Resolution No. 3416 adopting the 2025–26 employee compensation plan (which includes a 2.75% general wage adjustment, a 0.75% equity adjustment and funding the performance-based nonunion compensation program at 2.75%), and Resolution No. 3417 authorizing participation in the Northern Illinois Municipal Electric Collaborative (NIMAC) and empowering the mayor or designee to sign a contract with the lowest-cost electricity provider for up to 36 months.

In new business the board approved a raffle license and fee waiver for the Carol Stream Parks Foundation "Putt and Pour" event scheduled for June 4, 2025, at Coyote Crossing. The board also approved routine financial actions including payment of regular and addendum warrants for the periods April 8–21, 2025, and received the treasurer's monthly revenue and expenditure statements for the month ended March 31, 2025.

Procedural notes: where motions and roll calls were recorded in the transcript, the minutes show the motions were passed by recorded voice roll calls with those trustees present voting "Aye." Specific roll-call sequences appear in the record for approval of the April 7, 2025 minutes and for the consent agenda. The clerk read the items on the consent agenda aloud before the board voted.

What passed (selected items): - Independent contractor agreement with B and F Construction Code Services, not to exceed $70,000 for FY25–26 — approved. - Purchase of five 2025 Ford pickup trucks from Hawk Ford of Carol Stream — $263,780.52 — approved. - Ordinance 2025-04-14 (fees and securities for construction and new development) — adopted. - Ordinance 2025-04-15 (municipal grocery retailers/service occupation tax; 1% retention of grocery tax collection starting Jan. 1, 2026) — adopted. - Resolution 3416 (2025–26 employee compensation plan; 2.75% general wage adjustment, 0.75% equity adjustment, performance funding at 2.75%) — adopted. - Resolution 3417 (NIMAC participation; mayor authorized to sign up to 36-month contract with lowest-cost provider) — adopted. - Raffle license and fee waiver for Carol Stream Parks Foundation Putt and Pour, June 4, 2025 — approved.

The actions taken on the consent agenda and ordinances were routine items on the village's annual calendar and on the board's procurement schedule. The grocery-tax ordinance preserves collection of a 1% grocery tax that state legislation had repealed at the state level; the village ordinance retains local collection while noting the state is collecting and remitting the funds under the arrangement stated in the ordinance.

The board did not take separate recorded votes on every individual consent-item line in the public reading; the clerk read the consent agenda as a group and the board approved those items together by roll call.