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Streets program bids come in under estimate; Main Street garage avoids full sprinkler system after adjudication
Summary
Engineers estimated $1.026 million for the 2025 streets program; the low bidder submitted $788,000 enabling the city to accept base bid plus four alternates. Separately, a Main Street garage plan will use an approved alternate fire-protection strategy instead of a full sprinkler system after an adjudication board hearing.
City staff reported the 2025 streets program bid results and a change to the Main Street garage project after a building-code adjudication. The engineer's estimate for the streets program was $1,026,000; the low bidder's $788,000 proposal allows the city to accept the base bid plus all four alternates for this year's program.
Alan (speaker in transcript) said the lower bid means the city can take advantage of favorable pricing and proceed with all planned alternates. He noted that one item removed from alternates due to cost is expected to return on next year’s list.
On the Main Street garage, staff discovered a 2024 code change that would have required a full sprinkler installation. After evaluating costs and alternatives, the city brought the matter to an adjudication board. The board approved conditions that permit an alternate approach: enhanced fire detection tied to an automatic (city transcript: "automatic diver") response and a two‑hour fire rating for the office and break‑room areas, rather than installing a full sprinkler system. Staff said the sprinkler system would have added roughly $200,000, including running a six‑inch line; the approved alternate will be less expensive but will still increase the project cost and draw from available contingency funds.
Council members pressed staff about remaining contingency levels and asked the design‑build partner to avoid returning later for additional funds. Staff reported about $90,000 in contingency is available overall and that the fire‑system change would use roughly half of that amount; staff said they would meet with the design‑build team to clarify outstanding items and minimize future change orders.
