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County awards courthouse and facility cleaning contract to lower‑cost bidder
Summary
After reviewing two bids, commissioners awarded multi‑site cleaning services to the lower-cost bidder (Gillingham), citing total two‑year savings of roughly $60,000 over the other respondent.
Decatur County commissioners awarded the county cleaning-services contract to Gillingham (listed in the bid packet as Gilliam/Gillingham), the lower-cost bidder across multiple county facilities.
County staff presented two bids: Beyond the Surface (incumbent) and Gillingham. Staff summarized line-item annual and multi-site rates for 2025 and 2026; the combined two-year total for Beyond the Surface was presented at about $141,829 and for Gillingham at roughly $100,604 for 2025 and $103,238 for 2026 (Gillingham’s lower total prompted the recommendation). Commissioners discussed past service quality and noted occasional site-specific issues that staff reported as being addressed.
A commissioner moved to accept the lower bid (Gillingham); the motion was seconded and carried on a voice vote. Staff will finalize the vendor agreement, and the county’s custodial schedule and contract administration will transition per procurement procedures.
The board noted one schedule caveat: the extension office space may change functionally in 2026 (community building), which may affect that line item; staff said they would reconcile that during contract finalization.
