Board directs split-interest arrangement and written confirmation for patrol/snowplow chassis purchase

The board discussed timing and financing options for a replacement chassis for a village snowplow/patrol truck that arrived early at the dealership. Trustees directed staff to accept a shared-interest arrangement with the dealer and to secure written confirmation of that arrangement.

Public Works staff explained the chassis, ordered in 2023 for scheduled build and delivery in 2026, unexpectedly arrived at the local dealership. The dealership said it is being charged interest on inventory and proposed splitting the interest charge with the village. Staff reported the total chassis and upfitter costs had been budgeted and the dealer offered to split an expected interest accumulation of roughly $6,000 (village share approximately $3,000).

Trustees discussed alternatives including ordering a replacement chassis now (with possible price/tariff exposure) or paying the dealer interest to avoid uncertain future pricing and build slots. Trustees also noted accounting implications, title transfer timing (title would not pass until delivery) and the need for a short written agreement with the dealer. The board directed staff to proceed with splitting the interest as negotiated and to obtain a written confirmation from the dealer; staff said the village would finalize interest payment at delivery.