Committee backs contract amendment with CivicPlus for city code codification, citing cost savings and move toward digital
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Summary
The committee voted to forward a contract amendment to Civic Plus to cover a $34,000 supplement and three future supplements, moving the city from per-page billing toward a flat-rate supplementation model and allowing more time to plan a full recodification by 2026.
The Internal Operations Standing Committee voted April 16 to send a contract amendment with Civic Plus LLC to formal session recommending approval. The amendment increases funding and renews the contract for codification and triannual supplements through Oct. 8, 2026, with a contract increase of $97,934.48.
Josephine Powell, a special administrative assistant in the City Clerk's Office, explained that Civic Plus acquired the Municipal Code Corporation and now offers a flat-rate supplementation product. Powell said the office owes $34,000 for Supplement 3 (about 1,200 pages) and that Civic Plus proposed a flat-rate average of roughly $29,000 per supplement based on the last three years, which would save the city money going forward.
Council members supported modernizing the codification process and moving away from per-page billing and heavy paper use. Member Angela Whitfield Calloway urged budgeting for codification in future fiscal years so the Clerk's Office would not repeatedly need to request supplemental funding. Member Mary Waters praised Clerk's Office staff for their charter and codification expertise.
The committee voted, "hearing no objection," to send the amendment to formal session with a recommendation to approve. The Clerk's Office said the amendment will cover the outstanding supplement and fund three additional supplements while the city evaluates technology options and prepares for a required 10-year recodification.
