The Mill Creek Planning Commission voted unanimously April 17 to adopt revised bylaws that update procedural language and standardize certain provisions across the city's boards and commissions.

Staff explained the changes and said the city clerk implemented edits requested at prior meetings. Key updates noted by staff include clarifying that appointment of a council liaison is "pursuant to the municipal governance manual," revising Article 8 on conflict‑of‑interest procedures, and standardizing the language used across boards and commissions. The Municipal Research and Services Center (MRSC) was cited as the clerk consulted on Article 8 language.

Commissioners focused discussion on Article 8's treatment of conflicts of interest. Staff summarized the applicable standard: "The appearance of fairness doctrine applies to quasi‑judicial matters and not legislative or policy decisions," and noted the planning commission currently has no quasi‑judicial responsibilities; those are reserved for other boards. Several commissioners recommended adding clarifying language so that readers unfamiliar with technical terms would understand the distinction between quasi‑judicial decisions and legislative or policy matters.

On vacancies and resignation procedures, commissioners discussed whether the bylaws should specify acceptable documentary proof where a member is incapacitated and cannot tender a written resignation. Staff pointed out the bylaws require the city clerk be notified immediately when a vacancy occurs and that existing absences rules apply to illness or incapacity.

After discussion, a motion to adopt the updated bylaws and accompanying resolutions was moved, seconded and approved unanimously. Staff said they will return at a future meeting with clarified language on conflict‑of‑interest provisions and reminded the commission that bylaws may be amended by a future majority vote if needed.