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Council approves master service agreement with advisors for prevention program after questions about scope and privacy
Summary
Council voted to authorize the city manager to execute a master service agreement with an outside advisory firm for a prevention and protection program; council discussion focused on whether the firm would require sensitive information and on whether there is adequate local interest to make the program feasible.
Clarksburg City Council voted on April 17 to authorize the city manager to execute a master service agreement with an outside advisory firm for a prevention and protection program, following questions about scope and participant privacy.
The vote matters because the agreement would set terms for city engagement with the vendor on a program described as prevention and protection; council members pressed staff for clarity on the level of local interest and what participant information the firm would request.
Council discussion identified uncertainty in the transcript’s spelling of the vendor’s name (it was variously referenced as "Baron Advisors" and later as "Baird Advisors" or "bearing advisers"). Council members asked whether entering the agreement would commit the city to proceed if the vendor later determined there was insufficient local interest. Staff said the vendor wants to assess local interest before fully committing and clarified the vendor would not be asking for Social Security numbers or other highly sensitive financial data as part of that initial interest assessment.
A motion to approve and authorize the city manager to execute the master service agreement passed with the recorded votes read into the record by roll call: Council member James — No; Council member Haff — Yes; Council member Hyman — Yes; Council member Jackson — No; Council member Ward — Yes; Vice Mayor Riffle — Yes; Mayor McAdair — Yes. After the roll call the chair declared the motion carried.
Council members said the city could amend the agreement or require additional safeguards if concerns arise when the vendor provides its materials. Staff also noted that if the vendor declines to sign or move forward, the city would not be forced to participate.
The council did not provide the full text of the master service agreement at the public microphone during the meeting and did not state a contract dollar amount. The vendor name is recorded in the meeting transcript with inconsistent spellings; council minutes or the executed agreement should be consulted for the definitive contract name and terms.
