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Council staff to proceed with Laserfiche contract after bid review; five-year cost and budget impacts noted
Summary
Staff recommended buying a five-year Laserfiche document-management license covering up to 100 users. Year-one costs increase above current budgeted amounts; staff said documents remain city-owned and will be saved as PDFs if the city later migrates systems.
City staff told the budget committee they plan to move forward with a five-year Laserfiche document-management contract and that the initial-year cost exceeds the amount included in the current biennial budget.
The presenter said the city’s prior quote covered fewer users and a shorter term; staff rebid and obtained a five-year quote that spreads costs but whose new pricing model requires a…
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