Hanover Park board approves year two of Alpha Building Maintenance contract amid documentation concerns

The Village Board of Hanover Park on April 17 approved year two of a three-year contract with Alpha Building Maintenance for custodial services, authorizing the village manager to execute related documents and approving the contract extension for $70,930.80.

During discussion trustees raised concerns that some of the vendor documentation provided with the initial bid packet had been expired or missing. Trustee Lisa Gutierrez asked for current copies of the company’s business license and clean­ing certifications; staff told the board they had requested those documents and expected them to arrive within two weeks.

Several trustees said the contractor had performed satisfactorily during prior years — staff reported the company had provided services to the village for multiple years, including prior engagements before the current contract — and expressed a desire to avoid interrupting building cleaning services while staff obtains the paperwork. After debate the board approved the second-year renewal by roll call; trustees voting on the item recorded affirmative votes on the motion.

Village staff indicated they will follow up with Alpha Building Maintenance to obtain up-to-date business licenses and any required certifications, and to present those documents to the board once received. The contract as approved continues the vendor relationship under the terms previously presented to the board.

(Ending) The board’s approval covers the second year of the three-year contract; staff will return documentation for the board’s file and confirm that all necessary licenses and certificates are current.