Votes at a glance: Board approves instructional materials, technology leases, construction contracts and personnel items

The Bibb County Board of Education approved multiple committee items and motions that will appear on the consent agenda. The actions below were moved, seconded and carried by the board during the meeting; where the transcript records a specific dollar amount or contractual maximum, that number is recorded. The meeting used voice votes and the motions were noted as carrying unanimously.

Votes at a glance:

1) Mathematics instructional resources adoption (FSS 3) - Action: Board authorized the superintendent to approve the districtwide adoption and purchase of mathematics textbooks and instructional materials, including digital resources. Amount: not to exceed $5,515,711.09 (to be paid from FY25 general funds). Outcome: approved and sent to consent agenda. - Provenance excerpt: “It is recommended that the Bibb County Board of Education authorizes the superintendent to approve the mathematics instructional resource adoption and purchase mathematics textbooks and instructional materials in an amount not to exceed $5,515,711.09.”

2) Innovation and Technology Academy — architectural services (FSS 4) - Action: Contract amendment to WM2A Architects for Phase 2 architectural services for the Innovation and Technology Academy (phase 2 renovations). Funding: 2021 ESPLoS (East Blost). Outcome: approved and sent to consent agenda. - Provenance excerpt: “...authorize the superintendent approve, an amended contract with WM 2 a architects to provide the architectural services for phase 2 renovations for the Innovation and Technology Academy.”

3) Innovation and Technology Academy — construction manager amendments / GMP phase (FSS 5) - Action: Amend construction-manager-at-risk contract (Warner Associates) to proceed toward a guaranteed maximum price for Phase 2; specific GMP amount to be returned to the board later. Funding: 2021 ESPLoS. Outcome: approved and sent to consent agenda. - Provenance excerpt: “authorize the superintendent to approve an amended contract with Warner Associates Incorporated to provide construction manager with services for renovations for the Innovation and Technology Academy.”

4) Northwoods Academy gym — architectural services (FSS 6) - Action: Authorization to contract with SP Design Group for architectural services to design a gymnasium at Northwoods Academy. Funding: 2021 ESPLoS. Outcome: approved unanimously; sent to consent agenda. - Provenance excerpt: “authorize the superintendent enter into contract with SP Design Group to provide architectural services for the construction of a gymnasium at Northwoods Academy.”

5) School bus purchase (FSS 7) - Action: Authorize purchase of 10 school buses from Yancey Bus Sales via Georgia statewide contract in an amount not to exceed $1,499,000 (final purchases funded with 2021 ESPLoS). Outcome: approved and sent to consent agenda. - Provenance excerpt: “...seek board approval to purchase 10 school buses from Yancey bus sales ... at a cost not to exceed $1,499,000.”

6) Student Chromebooks purchase (FSS 8) - Action: Issue purchase order to Sherlock Technology for student Chromebooks: first of four payments of $2,919,243.58 (devices purchased on a four-year cycle; funded by East Blost and FY25 general funds). Motion was amended to be contingent on passage of FSS 11 (lease resolution). Outcome: approved as amended; sent to consent agenda. - Provenance excerpt: “authorize the purchase order to SHERLOCK Technology for student Chromebooks in the amount of $2,919,243.58 for the first of 4 payments.”

7) Lightspeed product renewal (FSS 9) - Action: Approve purchase order to CDW for renewal of Lightspeed products, amount not to exceed $189,530 (FY26 general funds). Outcome: approved and sent to consent agenda. - Provenance excerpt: “authorize the purchase order to CDW for Lightspeed products in an amount not to exceed $189,530.”

8) Microsoft licensing renewal (FSS 10) - Action: Authorize purchase order to Dell for FY26 Microsoft EDU Office 365 ProPlus licensing in an amount not to exceed $432,810.90. Outcome: approved and sent to consent agenda. - Provenance excerpt: “authorize the purchase order to Dell for the district's FY 26 licensing of Microsoft EDU Office 365 Pro Plus products in the amount not to exceed $432,810.90.”

9) Multiyear lease purchase agreement for Chromebooks (FSS 11) - Action: Adopt a resolution authorizing the district to enter into a state/local government master lease agreement with Lenovo Financial Services for Lenovo Chromebook devices and accessories; principal amount cited as $10,714,000 plus interest; total lease purchase amount not to exceed $11,676,974.32; effective no later than 2025-05-01. Outcome: approved and sent to consent agenda. - Provenance excerpt: “...enter into a master state and local government lease agreement with Lenovo Financial Services ... principal amount of 10,714,000 ... total lease purchase amount not to exceed $11,676,974.32.”

10) Policy actions (PR 1 and PR 3) - PR 1 (Policy GARH A, Employee sick leave bank): Board approved minor revisions to the policy and regulation; outcome: approved and sent to consent agenda. - PR 3 (Policy AFC, emergency closings): Board acknowledged review and approved action to send to consent agenda (no substantive policy changes). Outcome: approved and sent to consent agenda. - PR 2 (Student assignment to schools) was postponed for further consideration.

11) Personnel actions from executive session (PS 1, PS 2, PS 5) and PS 6 added to new business - Action: The board approved PS 1, PS 2 and PS 5 (as presented in executive session) and later approved PS 6 in new business; each passed by voice vote and will be sent to the consent agenda. The transcript records the appointments/hiring of assistant principals and other personnel items in PS 6 including named appointees announced near the close of the meeting. - Provenance excerpt for PS 6 hires: “Our new assistant principal for Rutland Middle School, Sherita Harris; new assistant principal at Weaver Middle School, Jose Elaney; new assistant principal at Union Elementary School, Angelisa Lattimore; program support coordinator at ASO Academy, Lisa Thompson; and new executive director of PEC, Tanisha Rasa.”

Notes and follow-up items recorded in discussion: a) The Chromebook purchase motion was amended to be contingent on FSS 11 (the lease); b) where amounts or contractual ceilings were deferred (for example, the Innovation & Technology Academy GMP), the administration said it would return with not-to-exceed amounts after design and subcontractor pricing; c) multiple items were funded wholly or in part with 2021 ESPLoS (East Blost) funds or FY26 general funds as noted in each item’s memorandum.

How the board voted: Most items were carried by voice vote with the chair announcing the motions carried unanimously; the transcript does not include a roll-call tally of individual members for each vote.

Provenance: Each line above is excerpted from the meeting presentation and motions recorded in the transcript; specific excerpt examples are included above with the action listings.