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Board names Summit Construction as construction manager; approves owner's representative and creates capital projects fund
Summary
The board selected Summit Construction Company as construction manager at risk for the middle school addition, authorized pre-construction services, approved an owner's-rep services agreement and established a capital project fund to hold planned transfers.
The Buckeye Valley Board of Education selected Summit Construction Company as the construction manager at risk for the planned middle school addition and authorized a pre-construction-services contract, the board said during its regular meeting at GCC.
District staff said Summit submitted the best-value proposal following interviews and scoring on multiple criteria; the pre-construction fee is $27,073. The “construction manager at risk” delivery method means the contractor will provide a guaranteed maximum price (GMP); if costs exceed that price, the contractor bears the overage, district staff explained.
The board also approved hiring an owner’s representative to support the district during design and construction. District staff described the owner’s-rep role as an on-call construction adviser who attends weekly meetings, reviews change orders and advocates for district priorities; the multi-year agreement discussed carries a not-to-exceed amount around $118,000 over the contract term (the contract includes language for months without charges when services are not used).
To align the district’s capital accounting with upcoming projects, the board established the capital project fund (USAS fund 070) and authorized a planned transfer that district staff said would move previously forecasted construction reserves into that fund. Staff said the transfer amount under discussion and planning has been $5,000,000; moving the balance into the capital fund will provide more flexibility in how funds are used for acquisitions, construction and improvements.
All three items were moved and seconded and approved by roll call. District staff emphasized the owner’s-rep arrangement is commonly used for short-term, high-expertise projects so the district does not hire a full-time employee for the work.
Staff said future steps include finalizing Guaranteed Maximum Price (GMP) proposals after bidding and returning to the board with contract and budget recommendations for construction-phase authorization.
